We are looking for an individual with the ability to learn and operate a student information system (PowerSchool) and to coordinate activities with our high school counselors throughout the school year.  This position is responsible for sharing student records/data with other professionals upon request as well as to manage our course information setup and student data at the high school level. 

 

Key skills would include the ability to learn independently how to operate a student information system through tutorials and online resources.  Other key skills include good communication skills, the ability to work with both students and staff, they are responsive to emails and requests for information and they are organized.  

 

Job Title: District Secretary (up to 225 days/year position aligned with the academic calendar, including limited summer workdays)

 

Reports to: Principal or Director

Supervises: None

 

Position Purpose

Under the direction of the principal, to provide administrative assistance, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

 

Essential Performance Responsibilities

• Composes documents (e.g. notices, correspondence, bulletins, reports, newsletter, handbooks) for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
• Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Maintain inventories of supplies and materials.
• Assists and responds to inquiries from students, parents, teaching staff, and others in a professional manner.
• Manages daily communication, including phone calls, email, faxes, incoming mail and outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains the student information management system at the building site (attendance, discipline and other records).
• Assists students who need medical attention/supplies when the school nurse is not available.

Note: The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

 

Knowledge, Skills, and Abilities

• Ability to communicate both orally and in writing to the supervisor.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, student information management system).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork and electronic reports accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office and district procedures.

Qualifications Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
• Successful secretarial and/or office experience preferred.

Physical Requirements

Bending, carrying, climbing, lifting, driving, pushing, pulling, reaching, sitting, standing, and walking.

 

Working Conditions

Varied.

 

Terms of Employment

Nine month letter of agreement with salary and benefits established annually by the Board.

 

Evaluation

Performance of this job will be evaluated in accordance with Board Policy 411.7 Classified Employee Evaluation.

 

FLSA Status

Non-exempt.